Registered Office Change

When Will a Company Change Its Registered Office?

The Board of directors and stakeholders decide the location of a company’s registered office. Thus, they are free to change their registered office address as often as possible. It may be necessary to move the registered office from one location to another in some cases, for instance:

• When a company overgrows and its office space and infrastructure do not meet its current needs, it may be required to change its registered office address.
• You can change the address of your company from leased land to leased space when the company’s office is on leased land.

Requirements for Change Company’s Address In Same City

Following are the conditions to change a company’s address in the same city.

• Documents and resolutions for Board meetings
• Ensure that the Board’s documents are signed
• Provide the ROC with proof of address and NOC

Documentation For Address Change 

• It is necessary to identify a new address.
• Execute the lease/rent agreement with the landlord.
• Obtain NOC from the owner of the address.
• Meeting of the Board to pass resolutions.
• ROC filing of INC-22.

Changing Registered Office Address And Verification Of Change

It is mandatory to fill out form INC 22 with the change notice, proof of the same, and the prescribed fees attached to the paper. Section 12(2) mentions the documents and the process for verifying them.

In addition to indicating the registered office when incorporating and changing the registered office, with Form INC-22, companies have to connect the documents in the prescribed format. Companies must submit the following documents to verify the registered office,

• The company must obtain a conveyance deed for the property if it owns its registered office.
• If the company leases or rents its registered office, it must provide the lease deed, rent agreement, and receipts. One-month-old rent receipts are acceptable.
• The company has to attach proof that it has permission to use the premises as its registered office if the director or any other person is the owner. The owner may then use this document as a ‘No Objection Certificate.
• The above cases should also include copies of the utility bills listed below. Besides the company name, the statement must also include the company’s registered address. Accounts should be at most two months.
• A mobile phone bill
• Bill for telephone service
• Bill for electricity
• Bill for gas
• It is necessary to pass special resolutions as well as board resolutions.
• It is required to pass a specific resolution in the general meeting if the registered office is changed to a location not listed on the local list of the currently located city, town, or village.
• Companies must pass a board resolution to authorise the director and submit Form INC-22

The Registrar will complete the change of registered office address once the MCA approves all forms after filing. A company must update its address in all places where it is applicable, and companies should update PANs, TANs, bank accounts, and all other registrations and licenses with the new address.

A company might decide to change its RO from one state to another or the same state for seeking more growth in terms of resources, public demand or any other cause. Such a company should notify the change to the registrar within the prescribed number of days in e-form INC-22, along with other relevant documents and fee.

E-TAX HUB INDIA has the best business experts in town. Our team of experts will take care of all the paper work. Reach out to our team of experts and provide all the required information. Progress can always be followed on our platform. We are a one-stop solution when it comes to changing your registered office address. Reach us at any time @9962903855 or email us at sales@etaxhub.in